Privacy Policy

Joining the club

When you join CMR, we collect your first name, email address, and confirmation that you are at least 18 years old.

We use that information to maintain a membership contact list and send announcements about group runs, schedule changes, and occasional community news.

Asking a question

When you use our Questions form, we process the contact information and message you provide so we can review and respond to your inquiry.

Submitting a question does not enroll you in club communications.

Please avoid submitting medical information, financial details, or other sensitive personal information through either form.

CMR uses Formspree, a third-party form-processing service, for membership signups and questions.

When you submit either form, your browser sends the information directly to Formspree for processing and delivery to us. The website itself does not store form submissions. Formspree may also process technical information needed to operate its service, protect against spam, and maintain security.

We may retain administrative copies of submissions and correspondence in access-restricted records.

Our website is hosted by Vercel.

When you access the website, hosting infrastructure may process technical information associated with your request, such as your IP address, browser information, requested pages, and timestamps. This information supports website delivery, security, troubleshooting, and infrastructure operations.

Cookies, storage, analytics, and tracking: as of the effective date of this policy, the CMR website does not set cookies, and it does not use analytics, advertising, or tracking tools, tag managers, or embedded third-party content. Its pages load from the CMR website itself, not from other sites.

If you use the Pause motion or Resume motion control in the footer, the site saves that choice ("on" or "off") in your browser's local storage so it can remember it. That value stays on your device and is not sent to us. If you only browse, nothing is stored.

Joining CMR includes emails about upcoming runs, schedule changes, and occasional community news.

We do not require a paid membership or attendance commitment.

You can unsubscribe from club announcements at any time by contacting us through the Questions form on our website and asking to stop receiving club emails. We handle these requests by hand, and we do not currently offer a one-click unsubscribe link. We will keep the information reasonably necessary to honor your request and avoid sending unwanted messages.

If we adopt a dedicated email service in the future, we will update this policy to identify the relevant processing arrangements.

We use service providers to host the website, process forms, and support club administration and communications.

We share information with those providers as necessary to operate these functions.

We may also disclose information when required by law, to respond to lawful requests, or when reasonably necessary to protect the rights, safety, or security of CMR and others.

We do not use club membership information as a public member directory.

We retain membership contact information while it is needed to administer membership and club communications.

If you unsubscribe or ask us to delete your information, we will address the request and may retain a limited record of your communication preference or other information when reasonably necessary for legal, security, or administrative purposes.

Questions and related correspondence are retained only as long as reasonably necessary for responding, maintaining appropriate records, or addressing legal obligations.

Retention periods in third-party services may differ from our own administrative records.

We take reasonable steps to limit access to membership information and administrative records.

Information is handled through third-party infrastructure and services, and no internet-based system can be guaranteed completely secure.

You may contact us to request access to, correction of, or deletion of the personal information we maintain about you, subject to applicable legal and operational requirements.

You may also unsubscribe from club announcements without losing the ability to attend regular open group runs.

CMR may link to Instagram, Strava, mapping providers, and other websites.

When you choose to visit those services, their own terms and privacy policies apply.

CMR membership and organized club runs are intended for adults age 18 and older.

We do not intentionally solicit membership information from children. If we learn that a child has submitted personal information through our membership form, we will take appropriate steps to address it.

We may revise this policy as the website, club operations, or service providers change. The effective date will identify the current version.

For privacy questions, correction requests, deletion requests, or communication preferences, use the Questions form on the CMR website.

Website operator: Chicago Mountain Runners, an informal running community based in Chicago, Illinois.